Leave all the other options deselected - these should only be set on a folder by folder basis. There is a low risk in deleting these types of items, but if you would prefer to do a quick review before deleting you may select the option to be prompted. Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month.
Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. Select the File tab at the top of the screen and then Options If it doesn't need to be retained, just go ahead and delete. If an email must be retained, keep it in a folder in Outlook for easier access. Hiding and forgetting about emails does not elimnate your responsibility for them. Records Management does NOT advise using the option to move old items to a default archive folder. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. So now click on AutoArchive Settings and that brings up this AutoArchive dialog. A file that isn't stored in an e-mail folder can't be archived. Reduce mailbox size by deleting or move old items to an archive data file. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a Microsoft Word document, that is attached to an e-mail message. Rules can be set up for all account types in Outlook, including POP and IMAP accounts. With the AutoArchive feature, you can either delete or move old items. You can set up an email rule in Outlook to automatically reply to new email messages. The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365. Right click the folder you would like to delete from and select Properties. You can create folders by right-clicking on Inbox or any folder and selecting New Folder. See here for more guidance on which emails must be retained.
#Archive rule in outlook 2016 for mac to archive by size plus#
Be sure that your mailbox is selected on the left under Server Rules then select the plus (+) sign near bottom to add a rule. Select Edit Rules from the drop down menu. If you don’t want to keep archiving for Outlook items any more, you can turn off the Outlook archive function. Open Outlook for Mac and click the Home tab. Automatically Delete Messages in Outlook Using AutoArchiveĪutomatically Delete Messages in Outlook Using AutoArchive Menu Auto Archive Outlook For Mac 2016 To Nashville Tn After enabling auto archive function in your Outlook, an auto archive dialog box will display on time to remind you of archiving the items.
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